Please take some time to read through this entire email to avoid any problems on race day. Here are a number of important details as we approach race day for the John Payne Invite:
1. The parking arrangements for the meet will be the same as past years. All traffic will park in the gravel lot just north of the start area or in the lot south of the course. Entrance to the parking area is not through the main entrance to Chambers Bay Golf Course, instead it is via an access road down the hill on Chambers Creek Road near the Chambers Creek Wastewater Plant. There will be NO TEAM OR SPECTATOR ACCESS through the Chambers Bay Golf Course entrance. The address that directs you to the access road is 10298 Chambers Creek Road West, University Place, WA 98466, and a map directing you to the parking area can be found here: https://4.bp.blogspot.com/-0F-k6QmEzF8/V9H81ZkDKbI/AAAAAAAAPs4/sn_NsDbXlDclbaC0zuiL1pcxr2LdZdiuwCLcB/s1600/Untitled.png Team buses, team vans, and spectators will all enter and park in this area. The only exception is for vehicles with ADA parking permits--those vehicles should enter the Chambers Creek Park via the main entrance by the golf course and park in the ADA spots in the public lot. Please share this with your team families. Please also encourage your families to arrive early to give themselves enough time to find parking. Buses will turn right just before entering into the gravel parking lot to park in the large paved area south of the main spectator parking lot. If/when this lot fills up, other buses will need to do a drop off and pick up. Please share with your bus drivers. Below is a map of the parking area for your information: https://drive.google.com/file/d/1ncYWeC6l8hts6IC3clTZ-ValdPERgqbp/view?usp=sharing
NEW: Later in the day as the parking lots fill up, we will be running a shuttle bus for spectators to take from the Environmental Services Building lot (9850 64th St. W, University Place, WA 98467) down to the Chambers Creek Park Central Meadow. This shuttle will begin at 11:30am and will run through 4:30pm. Electronic signage at the top and bottom of Chambers Creek Road will indicate when lots are full and will direct spectator traffic to the ESB lot. Please share with your teams and families.
2. Team tents should be set up anywhere in the grassy area in the park near the finish line or start line, as long as they aren’t too close to the course. The registration tent will be located near the awards area in between the finish area and the coast. The course map includes suggestions for where to put up tents: https://drive.google.com/file/d/17j8zptZPTQsQh-_f8O2Q2SGxQrw19QQH/view?usp=sharing Tents are recommended as there is very little shelter in the park otherwise.
3. There will be course maps, meet schedules, bib #'s, pins, a QR code for live results, and a garbage bag included in your team packet when you arrive. If you want to look at a course map or print one out beforehand, it can be found on the meet website. If you have any additional athletes that didn’t get registered in time, come to the results tent to get the athlete registered with a bib number. If possible, please bring a leftover bib number of an athlete that isn’t racing so we can reassign that number to the new athlete.
4. All athletes will be issued an RFID timing chip to be affixed onto their shoe with a zip-tie. After the runners cross the finish line, there will be race volunteers in the corral with wire cutters ready to cut off the timing chip. Runners WILL NOT be allowed to leave the finish corral until their timing chip has been removed. Only one (1) timing chip will be assigned per runner. The bib number of the athlete will match the number on the timing chip.
Only athletes who are competing must pick up their own timing chip. No timing chips will be included in team packets. Timing chips can be picked up next to the registration area near the finish line starting at 8 am on race day. Athletes CANNOT pick up timing chips for their friends. Coaches CANNOT pick up timing chips for their runners. At the timing chip pickup athletes MUST show their bib number in order to receive their timing chip. Athletes will also receive a zip-tie to affix the timing chip to their shoe. It must be securely fastened flat on their shoe. Staff will be available to assist with securing the timing chip on the athlete’s shoes at the pickup area.
We need all timing chips returned. Coaches, please ensure that all timing chips are securely attached to the shoe, and that any athlete that does not finish a race returns their chip to the finish line.
Live results will be at http://gc.trackscoreboard.com/meets/286/events. We plan to have a live split at about the halfway mark (~2500m).
5. The start line will have marked starting boxes, each team may claim one box for each race, first come first served. If there is room in other starting boxes just before the start, the starter and clerk of the course will allow larger teams to spread out into other nearby boxes just before the race starts.
6. Bathroom facilities are available, including many portable toilets next to the dog off-leash area as well as a permanent restroom in the park. There will be a water-bottle filling station near the restroom building, so encourage your athletes to bring a water bottle. There will be two athletic trainers available during the meet near the finish line, and EMT’s on site as well. Please bring your own tape and pre-wrap for your athletes if they wish to have the athletic trainers tape them at the meet.
7. There will be T-shirts and other apparel printed on site from NW Designs for sale, and the shirt design is on the front of the webpage. This year there will be six food trucks on site, located near the registration area: Dirtyz Burgers, Pink Gorilla Espresso and Food, Sirius Wood Fired Pizza, Xantolo Taqueria, Original House of Donuts, and Kona Ice.
8. There will be a hospitality table with food for coaches and volunteers as always, located near the registration tent.
9. HOKA will be staging a fan zone near the finish line and registration tent area. The Ruston Family Foundation has provided a photo backdrop for athletes and fans to take pictures near the registration area underneath the concrete pillar site.
10. The varsity awards ceremony (recognizing the top 20 varsity athletes in both varsity races and the top 5 gold varsity teams) will begin immediately after the girls gold varsity race near the registration tent. Top 5 individuals in varsity gold races receive shoe certificates from HOKA, top 20 receive HOKA backpacks as well. Medals will be given to the top 20 finishers in each varsity race during the awards ceremony.
Ribbons will be given to the top 20 finishers in JV races. Since we didn’t have time to order more ribbons for the second boys JV silver race, results from both boys JV silver races will be combined for those ribbons. All JV awards will be available for pickup at the registration tent area following each race.
11. Community Race: If you are considering running in our community open race at 10:20am, I'd encourage you to go for it! We will allow coaches to register for free, and we all know that our athletes love seeing us running the same course they will run on. Registration is on site at the registration tent, which will be near the finish line.
12. Just to clarify about Friday...the course will not be set up or available for preview on Friday. Please don’t schedule a trip for your team to come to Chambers on Friday.
Here’s the new time schedule again if you missed it in the previous email:
9:15 Community Race
10:00 Youth Race
10:20 Boys JV Gold (under 20 minutes)
10:50 Girls JV Gold (under 26 minutes)
11:25 Boys Varsity Silver
11:50 Girls Varsity Silver
12:20 Boys Varsity Gold
12:45 Girls Varsity Gold
1:15 Awards Ceremony for Varsity Races
1:35 Boys JV Silver Teams A-O (20-24 minutes)
2:10 Boys JV Silver Teams P-Z (20-24 minutes)
2:45 Girls JV Silver (over 26 minutes)
3:30 Boys JV Bronze (over 24 minutes)
Complete meet info is posted at https://sites.google.com/upsd83.org/bmangrum/curtis-hs-cross-country/john-payne-invite